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Budgeting

Accounting (Year 12)

Debtor and Creditor Schedules

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Christian Bien

What is Debtor and Creditor Schedule?

A debtor schedule lists out the expected collections from a list of debtors for given period. The debtor schedule can be used to estimate the collections for a given period of time in the future. A creditor schedule is alike a debtor schedule but instead lists the expected payments from accounts payable for a given period of time. The creditor schedule can be used to estimate the payments for a given period of time in the future.


Steps to Creating a Debtor Schedule - Worked Example

Below, we're going to go through a worked example on how to make a Debtor Schedule. The question we are provided are as follows: Whitegoods Warehouse has provided the following actual and forecasted sales data. It is assumed that 60% of total sales are on credit. The credit collections are expected to be as follows, 50% in the month of sale, 30% in the month following the sale and 20% in the second month following the sale. The expected total sales for each month are as follows. July $125,000 August $150,000 September $130,000 October $120,000 November $160,000 December $175,000 January $130,000 Calculate the expected receipts from receivables for each month between October to December.


Step 1: Determine the Relevant Months


The first step is read through the question and identify the months (or other relevant period) that will be applicable to this question. October, November and December will be our highlighted Months. The question states that 50% of the credit sales is collected in the month of sale, 30% in the month following the sale and 20% in the second month following the sale. From there, we need to identify which month has credit sales that are collected in either October, November or December.

Lets look at some months below:


  • July: 50% collected in July, 30% collected in Aug, 20% collected in Sep - Not relevant

  • Aug: 50% collected in Aug, 30% collected in Sep - 20% collected in Oct - Relevant

  • Sep: 50% collected in Sep - 30% collected in Oct, 20% collected in Nov - Relevant

  • Oct: All months relevant Nov: 50% collected in Nov, 30% collected in Dec - Relevant. 20% collected in Jan - non relevant.

  • Dec: Only 50% collected in Dec is relevant.


Step 2: Calculate the Credit Sales


Now that we have determined the relevant periods, we need to calculate the total credit sales for these months. The relevant periods are between August - December. As an expected 60% of sales are to be on credit, the total credit sales are as follows:

  • August: 60% * $150,000 = $90,000

  • September: 60% * $130,000 = $78,000

  • October: 60% * $120,000 = $72,000

  • November: 60% * $160,000 = $96,000

  • December: 60% * $175,000 = $105,000


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