top of page
Online Software Tools

Applied IT (Year 12) - Application Skills (U3)

Christian Bien

What is online software?

Online software is any software program that is interacted with and used partially or fully online. Prior to the growth of the internet, software used to be downloaded or provided on discs where they had to be installed. Nowadays, we can access a world of software instantly online without the need for installation.

Examples of online software include:

  • Canva - Online photo editing

  • Google Docs, Slides and Sheets - Office applications

  • Evernote - Note taking software

  • Xero - Accounting Software

What are the advantages of online software?

With the age of the internet, it's all up and atom! Several advantages existing including:

  1. Accessibility: Online software can be accessed from anywhere with an internet connection, making it easy to use and share across multiple devices. For example, think of your ability to access Google Docs on any device.

  2. Cost-effectiveness: Many online software options offer subscription-based pricing models, which can be more cost-effective for users than traditional software licenses.

  3. Automatic updates: Online software is often updated automatically, meaning users always have access to the latest features and security updates without needing to manually install anything. You also don't need to wait to install any software upfront.

  4. Collaboration: Online software can allow multiple users to work on the same document or project simultaneously, making it easier for teams to collaborate and work together. Think collaboration on Canva, Word 365 or Google Docs.

  5. Flexibility: Online software is often compatible with a wide range of devices and operating systems, meaning users can use it on the devices they prefer without needing to worry about compatibility issues.

  6. No storage space required - It's all stored on the web, reducing the amount of space needed on a device!

What are the disadvantages of online software?

While often the advantages exceed the disadvantages, there are some considerations for online software that may put it at a disadvantage.

  1. Dependence on Internet Connectivity: Online software requires a stable internet connection to work effectively. Poor internet connection or service disruptions can result in lost work or inability to access the software. Imagine working in remote or regional areas with limited internet.

  2. Security Risks: Online software stores data on remote servers, which can raise security concerns. Data breaches can result in loss of sensitive data and compromise the privacy of users. With all data stored online, there is a risk a hacker can take all the sensitive information of a user or business. Think about the security risk Xero or MYOB has in protecting their users' data.

  3. Limited Customization: Online software typically has limited customization options, meaning users may not be able to tailor the software to their specific needs or preferences.

  4. Possible Downtime: Online software relies on servers and infrastructure, which can experience downtime due to maintenance, updates, or unexpected issues, resulting in a lack of access to the software.

  5. Subscription Fees: While online software can be more cost-effective than traditional software licenses, subscription fees can add up over time and may not be sustainable for some users or businesses.

  6. Potential Compatibility Issues: Some online software may not be compatible with certain devices or operating systems, which can limit its usefulness for some users. For example, an online software program designed for laptop may not be very functional on a tablet.

bottom of page